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1. Book a conference bridge with Telecom through
your department's administrative assistant (Adelphi campus), via
an email request.
Provide the following information:
- Course/Section and basic subject of the interview
- Date/Time(s) for the conference call
- Number of lines requested (expected number of participants)
- You want the default "Open Forum" meeting style
- Whether participants entering and leaving are to be announced (generally not a good idea when there are multiple participants!)
- You DO want the call recorded
Book at least a week in advance, but preferably earlier, especially
if you want multiple call-in lines (the maximum number is ~20).
When the session is booked, your department's administrative
assistant will send you email confirmation and instructions including
the dates/times of the session, call-in phone number(s), and session
ID number. You can forward these to your guest(s).
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Only the faculty member (not
students) can request a conference call. Faculty participation
in the call is required. |
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2. Secure permission of any participants to record and use the interview.
As a way to document one or two guests' permission to
use the recording without unnecessary paperwork, say at the beginning
of the audio interview:
"Hello, [name(s)]. Thank you very much for agreeing
to my recording this interview for use in my online class, X, (and
in future sections of this class)."
Note: If students will be involved in the interview,
inform students in advance (and retain your message in your files) that
you will record the session. Particularly if you plan to reuse the recording
in future classes, you should obtain students' written permission for
your use of the recording that contains their voices. 3. To access the conference, use the following phone numbers:
- If dialing from within the SFSC Building in Adelphi, MD call X7663
- If dialing from a local number, call 301-985-7663.
- If not dialing locally, use toll free 1-800-888-0388 (USA & Canada).
- Provide the meeting ID number provided by Telecom as prompted.
The recording of the conference call will begin as soon as the parties
are connected to the conference call and continue until they all disconnect.
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Ensure a
quality recording suited for online listening
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Ask any participants other than the guest to join the
conference call a few minutes BEFORE the guest is scheduled
to join, in order to avoid the interruption of automatic
announcements of late arrivals. (If simulcasting the conference
call, the Instructional Support Specialist may do a volume test in this
timeframe before the guest joins the call.)
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Ask all participants to ensure the environment of their
phone is quiet (avoid multitasking and other sources of
background noise).
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During the conference call, participants should speak
clearly and directly into the phone. Use of a speakerphone,
especially while walking around the room, can result in
a poor-quality recording.
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It's generally best for the online listening environment
to keep the interview under 10-15 minutes or so: use an
National Public Radio interview model. Use the interview
time for substance rather than talk about the guest's
background, since that can be provided in text (see #5
below).
- If you want the interview to be cut into more than one
segment for use at different times during the semester,
be sure to make clear verbal cues and time the breaks so
that the person who processes the file can find the breaks.
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4. Telecom will provide the recording as a .wav file that will need
to be converted to a streaming audio file.
The person who booked the conference call, can
obtain the .wav file from the conference request website or from Telecom.
Your Instructional Support Specialist can help you process this to a streaming file (please
allow several days); help you upload it to your Polaris account or the
UMUC G-2 server, Marconi; and provide or help you determine the URL to
you for you to place in your class.
5. Place the URL of the audio interview in your online classroom.
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Introducing
the recording into the classroom
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Plan to provide introductory/background material about
the guest in TEXT (and photo, if available) in the location
in your WebTycho classroom where you provide the link
to the recording. This will allow you to reserve the
speaking time in the interview for substantive dialog.
(Let your guest know this in advance.)
You can also provide other supporting materials/links
in the "text support" area where you provide
the URL of the interview:
·One important
type of support is to tell students how to obtain the
necessary media player.
·Another
type of support might be to provide links to related information
available on the Internet or the website of the guest's
business or workplace.
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Since a few students may have difficulty playing the
recording, be prepared to post a summary of the interview
in class, and/or provide a transcript.
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Ask students for feedback in a conference area.
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Consider asking your guest to participate in a WebTycho
conference for a limited time to answer follow-up
student questions. Contact your departmental administrative assistant for assistance.
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